PART TWO ANALYSIS OF AUDIENCE, OUTLINE, AND MEMO Purpose: The boss is concerned about attracting the best talent to fill the position you hold. She/he asked you to make a comparison and give him/her your conclusion, backed up by research. This exercise helps you focus on your audience and on the main message you are communicating. The planning process is essential to the effectiveness of the memo. After you fill out the form, outline the memo. Then, write the memo. When you save this form, rename it by inserting your last name at the beginning of the file name. NAME: ASSIGNMENT: CAREER REPORT Please type your responses in this column. It will lengthen as needed. Proofread your responses carefully. COMPANY — Name the company that ’employs’ you in the entry-level position. ENTRY-LEVEL POSITION — Describe the position you are pretending to hold. Include the formal title. AUDIENCE — This is the person to whom you report– the boss who asked for the memo. Remember, entry-level employees rarely report to the CEO or top-tier executives. List the person’s name, title, and company. Identify the audience’s needs, priorities and values related to the issue you are addressing. How credible are you to the audience? How will you build your credibility? MESSAGE FRAMING State your message in one complete sentence (use no more than 20 words). This message will succinctly answer the boss’s question. BENEFITS List at least three benefits that your BOSS WILL RECEIVE as a result of reading your memo. The answer must illustrate what the BOSS (your audience) will gain from your message. p. 1, Revised April 2021 Before you start writing, outline your message. THE OUTLINE IS REQUIRED. Purpose: The boss is concerned about attracting the best talent to fill the position you hold. She/he asked you to make a comparison and give him your conclusion, backed up by research. Use this outline format. Use just enough words to express the idea. Think of this outline as the skeleton of your message. I. Opening Statement Get the audience’s attention, tell the audience the reason you are writing, state the framing message. II. Body A. Supporting Point 1. 2. B. Supporting Point 1. 2. C. Supporting Point 1. 2. (the topic sentence) detail detail (the topic sentence) details details (the topic sentence) details details III. Concluding Statement Reinforce your message (key idea) and overarching benefit. Restate your conclusion. The outline is graded. Remember to delete the instructions on the outline. Your instructor only wants to see your words. Now that you have finished the analysis and the memo outline, begin a NEW page and write the 1.5 page memo using appropriate business memo format. All margins are one-inch. The font is Times New Roman or Garamond, point size 10 The To/From/Date/Subject lines must be formatted in two columns, exactly as shown. The text is block left (no paragraph indentation), ragged right (no justified margins). All lines are single spaced. An extra line space is used between paragraphs. For the second page, in the header section, flush right, repeat the subject heading, followed by p. 2 Proofread your work! Grammar, spelling, and proofing errors will count against your grade. Three tools will help you catch errors: ? Grammarly (provided FREE to you) https://technology.gsu.edu/technology-services/itservices/training-and-learning-resources/grammarly/ ? The Word Editor (provided FREE to you) https://technology.gsu.edu/technologyservices/it-services/training-and-learning-resources/grammarly/ ? You! Read it out loud. Does it make sense? p. 2, Revised April 2021 To: From: Date: Subject: Boss’s name Your name Date In 3 — 6 interesting words, explain purpose of this memo First paragraph — Get the audience’s attention, tell the audience the reason you are writing, state the framing message. (This is NOT a letter. Memos do not begin with ‘Dear Name .’) The body Organize into short paragraphs, 5 — 7 lines long. You have three key points, so you will have at least three paragraphs. Some key points will need more than one paragraph. Begin each paragraph with the topic sentence of the paragraph. Only include details that support the topic sentence. Include narrative source citation to support your case. Last paragraph — Reinforce your message (key idea) and overarching benefit. The memo is graded. Remember to delete the instructions on the memo. Your instructor only wants to see your words. p. 3, Revised April 2021 Purchase answer to see full attachment Explanation & Answer: Part 2 Career Report Outline Memo Tags: career report talent acquisition High Employee Turnover employee retention strategy Workflow problems User generated content is uploaded by users for the purposes of learning and should be used following our company’shonor code & terms of service.
