Need a PowerPoint presentation for business plan about running a new property management company taking care ofmostly single- family & multi-unit commerical property In Texas – particularly 3 major metropolitans – Austin, Houston, SanAntonio and DFWyou are the manager of a new property management company. Provide a business plan about your way of growing and taking the property management firm to the next level. In Texas – particularly 3 major metropolitans – Austin, Houston, SanAntonio and DFWAverage age of property/ies not to exceed 15 years – around 10-15 single-family homes and 5-10 multi-unit commercial propertiesPres information about local real estate markets in areas listed aboveNormal property management activities are applicable – so research all and present how you will manage itWill need to hire legal help in case of any legal issues – research all ex: evictions, county appeals etc.Tenant screening, vendor management etc.Rent collections etc.Listing, Showings, Getting property ready for showingshan tenant requestsclealry list all dependencies and assumptions – example- how many calls per week, month etc.financial modeling for cash flowWhat tools to help improve all the interactions and local regulatory requirementsno near term plans to hire more people. This assumes one property manager to handle all the above no additional teams. Can hire vendors to get jobs and service requests addressed.provode plan for vendor, supplier, server etc management to help reduce costsneed MS PowerPoint formatApA style10 slides not including title and reference pages – no more than 15 slides total – font size 10 single spaced Customer, Investor, Owner and Tenenant managementkeep all the stakeholder updated about status via different newsletterstenant newsletter, investor and owner newsletterhiliday and thank you to service / vendorsetcpossible website maintenanc, photographs and ecommerce expectedEvaluate the property and determine an accurate rental ratePerform detailed documentation of the interior and exterior including photosOffer recommendations on repairs and cosmetic improvements that maximize monthly rent while providing good ROI.Gather data on rental rates in the area and work with owners to determine the optimal rental rate. Rent research will vary, but should include looking at the recently rented comparables according to size and type.Discuss with owners the pros and cons of different policies such as accepting pets, allowing smoking etc.Install a lock boxTimely or frequent review for selling and buying recommendactions for investorsMarket the property for rentPrepare home for rentClean home and optimize interior appealManicure landscaping to increase curb appealCreate ads tailored to the property and advertising medium. Some of the mediums commonly used are:Paid and free rental listing websitesPrint publicationsSignsMLSFliersWork with other realtors and leasing agents to find a tenantProvide a 24-hour hot-line where prospective tenants can listen to detailed information about the propertyField calls from prospects for questions and viewingsMeet prospective tenants for showings throughout the week and weekend.Provide prospective tenants with rental applications that are legally compliant with fair housing lawsCollection applications with application feeTenant Screening and SelectionPerform a background check to verify identity, income, credit history, rental history, etc.Grade tenant according to pre-defined tenant criteriaInform tenants who were turned downTenant Move InDraw up leasing agreementConfirm move in date with tenantReview lease guidelines with tenant regarding things like rental payment terms and required property maintenanceEnsure all agreements have been properly executedPerform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in.Collect first months rent and security depositRent collectionReceiving rentHunting down late paymentsSending out pay or quit noticesEnforcing late feesEvictionsFiling relevant paperwork to initiate and complete an unlawful detainer actionRepresenting owner in courtCoordinating with law enforcement to remove tenant and tenants possessions from unitLegalAdvise in the event of a legal dispute or litigationRefer owner to a qualified attorney when necessaryUnderstand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties.InspectionsPerform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.Send owner periodic reports on the condition of the propertyFinancialProvide accounting property management servicesMake payments on behalf of owner (Mortgage, insurance, HOA dues, etc.)Detailed documentation of expenses via invoices and receiptsMaintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 formAdvise owner on relevant tax deductions related to their rental propertyProvide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expensesMaintenance, Repairs, and RemodelingProvide and oversee an in-house maintenance crewEstablish a preventative maintenance policy to identify and deal with repair needsProvide an network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code.Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price.Maintain outdoor areasLeaf and snow removalLandscapingRemoving trash and debrisMaintain and monitor a 24 hour emergency repair hot-lineLarger renovation or rehab projectsProvide recommendations on how the project can maximize rental income.Prepare preliminary cost estimatesGet multiple independent bids for the workAct as general contractor overseeing the workTenant Move OutInspect unit and fill out a report on the property’s condition when the client moves outProvide tenant with a copy as well as estimated damagesReturn the balance of the security deposit to the tenantForward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.Clean unit and perform and needed repairs or upgradesRe-key the locksPut the property back on the market for rentThis isn’t intended to be a comprehensive list of property management services, but it should give you a fair idea of the scope of a property management company’s activities
